Company Documents

Official Company Documents

What is Quickbooks?

August 25, 2015 - 17:01

Quickbooks is a book keeping software. It combines a variety of accounting processes into a user-friendly system. The main function of this software is to reduce the use of tracking sheets, multiple tables and spreadsheets that are necessary to document and maintain accounting tasks of a company. Also the accounting figures are easily reconciled using Quickbooks for tax purpose. This software was developed by Intuit and it can be customized based on the needs of our business.

Offer Letter - Sample Format

December 20, 2011 - 15:39

An offer letter or a letter of appointment is offered to an individual who has successfully passed all the interviews and tests conducted by an organisation to formally announce that he is now part of that organisation/company. Shown below is the format used by Zyxware Technologies to welcome the newest members of its highly dynamic team.

Address proof Letter - Sample format

December 20, 2011 - 11:21

When an employee/company personnel needs a valid proof of their address, then the company itself can come to their aid and validate their address through a Proof of address letter.  Following is the sample format of the proof of residence issued by Zyxware Technologies when any of our personnel needs to valid proof of their address.


Sample Lease Agreement

April 12, 2009 - 00:34
For the first time since setting up Zyxware in 2006 we are moving our office and when else do you need a lease agreement other than when you move in to a new place :-). This is a sample of our lease agreement which we had used for our current office and which we will probably be using for our future offices as well. We are sharing this with the rest of the world as per our open documentation policy. Copy and use this sample lease agreement as a template to create yours as you like.

Sample Website Development Project Contract

March 19, 2009 - 01:38

Any software development company which provides software service solutions to customers, has to enter into a contract with the customer, to deliver the agreed upon solution to the customer at an agreed upon price under some terms and conditions, for every project. This contract, called the Software Development Project Contract, binds the company and the customer for the period of the contract by its terms and conditions. As a startup we did not have a full blown software development contract initially and we relied on simple agreements that we conjured up on the fly. However as we grew and as we started dealing with bigger and international clients we had to get a full software development contract. We got this done by a third party and we felt we should share it with everybody and here it is.

Process of Managing, Accounting and Documenting Purchases of Goods

Purchases is one the most important processes in a retail business. Therefore managing and accounting purchases is a very important aspect of accounting in Zyxware. Documenting purchases serves two specific purposes. One is the regulatory purpose of preparation of monthly tax returns which will also include and require the maintenance of the stock registers. The second is that the details maintained in the Purchase registers helps in tracking a product back to the original source.

Process for Accounting and Documenting Payments received as Cheques or DDs

We accept payments in several different forms like Cash, Credit Card, Paypal, Cheque or DD. Of these when we receive payments in either Cheque or DD the amount gets debited to our account only once the instruments are deposited in our bank account and the bank clears the amount in the clearinghouse and debits the amount to our bank account. Until this happens the payment against the sale/service is not considered as complete. In order to track this we use a Cheque/DD Register.

Confidential Disclosure Agreement and Non-Compete Agreement - sample format

June 06, 2008 - 00:56
When a company takes up a project with a client they normally will have to sign an agreement with the client that neither party will disclose information that will be shared as part of the project to anybody else and that the information shared shall not be used for creating competing products/services by the company. This is a standard document that needs to be signed for most projects. This document is also referred to as Non Disclosure Agreement. We are publishing our Confidential Disclosure Agreement here. Feel free to copy and use for your needs.

Process of Managing and Documenting Materials Outward

A Delivery Challan (DC) is a document which contains details about all items that are being take from retailer's place to the customer. A Delivery Challan must be issued every time, when a new system or hardware is sold. An item sold from the office should not leave office premises without a Delivery Challan irrespective of whether the item is being delivered by the company or taken delivery by the customer. This is the responsibility of the person who prepares Sales Invoice and Cash Receipt.