Appointment Letter - sample format

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After giving the Offer Letter, an Appointment Letter is the next step of interaction between a company and an employee. For him/her, a Letter of Appointment is a guarantee about the given job and position in that company. There are various formats available. Given below is the one which we use at Zyxware.

“We welcome you to our innovative and dynamic team”

Letter of Appointment

Dear Mr./Ms. <Name>,

Welcome to <company name>.

I am pleased to offer you employment in the position of <designation> with <company name>

I am eager to have you as part of our team. I foresee your potential skills as a valuable contribution to our company and clients. Your appointment as <designation> will commence on <date>

As <designation>, you will be entitled to a monthly starting remuneration of Rs 00,000/- (Rupees…………. only) which indicates cost to company. You will be on a probation period of six months. Regular performance review will be conducted to assess your performance and suitability. Your continued employment at <company name> is dependent on your successful completion of the probationary period. Your salary will be reviewed after a period of 6 months and thereafter every 12 months. You will be entitled to all allowances ad benefits whatsoever decided by the management.

You shall receive your payment before 5th of every month. Leave and other company policies are available at <website link>. These policies are reviewed and posted at our website from time to time by the management of <company name> for your benefit.

Your signing this appointment letter confirms your acceptance of the terms and conditions and that you would be joining <company name> on the given date.

I am looking forward to working with you.


<Company name>
<Date: dd/mm/yyyy>