Step by Step PF Payment Procedure through the New EPFO Unified Web Portal

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With effect from January 2017, the ECR format has been revised and it will be UAN based without the erstwhile member id. The below step-by-step procedure will make it easier for making the new EPF payment. The UAN number can be generated instantly by providing an AADHAR number. Also, AADHAR has been made mandatory for the generation of UAN Numbers.

Procedure to Generate UAN Number for New Employees


Step 1: Login with your User Name and Password

Step 2: On the home page. Select the MEMBER tab. Select the ‘Register Individual’ tab from the pull-down menu.

Step 3: Fill in the details of the new employee. The mandatory fields are Name, Date of Birth, Gender, Name of Father/ Husband, Relationship, Date of joining the establishment. The mandatory KYC details include the AADHAR number. If you have more than one new employee in the same month, you can use the Bulk registration.

Then Click Save.

Step 4: The details of the newly added employee will appear at the bottom. VERIFY the same.

Step 5: You can go to the DASHBOARD tab. Select 'Active members'. The UAN number of the new member can be viewed there.

Procedure to do the EPF Payment

Visit :

Step 1: Login with your User Name and Password

Step 2: On the home page. Select the PAYMENT tab. Select the ‘Payment (ECR)” from the drop-down menu. Download the previous month's ECR by mentioning the wage month. Select the File Type as ECR.

ECR in Excel format will be downloaded. This is a simple sheet with no formulas. Edit the columns as mentioned below:

Column A: UAN - Will be already mentioned in the sheet for all employees to whom the payment is made till November 2016

Column B: MEMBER NAME - Will appear against the UAN Number

Note: The UAN and the Name of the new employees can be added to the list

Column C: GROSS Wages - Mention the Gross Wages

Column D: EPF Wages - If the Gross Wages is above Rs.15,000/-. PDF Wages to be limited to Rs.15,000/-

Column E: EPS Wages - Same as that of Column D

Column F: EDLI Wages - Same as that of Column D

Column G: EPFI CONTRI REMITTED - Use the formula 12.00% * Column D (round off to 1)

Column H: EPS CONTRI REMITTED - Use the formula a 8.33% * Column E (round of to 1)

Column I: EPF EPS DIFF REMITTED - Column G - Column H (round off to 1)

Column J: NCP Days (Ensure that decimals are not there. Half days to be round off to 1)

Step 3: Save the file as CSV (Comma delimited)(*.csv)

Step 4: Open the CSV file using Notepad

Step 5: Replace comma (,) with #~#

Step 6: Remove the entries concerning the Column heading. Also, remove the blank lines in the end (if any)

Step 7: Save the file as Text file (*.txt)

Step 8: Upload the Text file. On successful upload of ECR, click 'Proceed'

Step 9: Go to the PAYMENT section

The different Accounts Heads will appear as default. You have to manually enter the below administration charges.

A/c No: 2 (Administrative charges for PF) - 0.85% of Total EPF Wages (Note: If the amount is less than Rs. 500/-. Then a minimum of Rs. 500/- to be entered)

A/c No: 22 (Administrative charges for EDLI) - 0.01% of total EDLI wages (Note: If the amount is less than Rs. 200/-. Then a minimum of Rs. 200/- to be entered)

Step 10: You can verify the same and proceed with GENERATE CHALLAN. TURN number will be mentioned on the webpage itself

Step 11: You can download the Acknowledgement slip and Challan Receipt

Step 12: Pay the amount by clicking the PAY option. This will take you to the online payment option. Proceed with the payment option. Download the payment confirmation receipt

Thanks for the support provided by EPFO, Pattom Office for helping solve the difficulties faced while making the EPF payment for January 2017.